Emergency Exit Audit - All Buildings

Building A, Floor 3, Zone 3-East Reported by Sarah Chen Jan 15, 2024 at 9:23 AM

On-Site Inspection 4/8

Tenant reports the issue started around 6:30 AM when staff arrived. Multiple complaints from Zone 3-East occupants. Priority escalated due to executive offices in affected area. Initial report came from Sarah Chen who noted the temperature was noticeably warmer than usual. Checked with building ops - no scheduled maintenance on AHU-3E. Last service was 3 months ago (routine filter change). Reviewed maintenance-log.xlsx and confirmed no anomalies in recent history. Mike Torres dispatched at 10:15 AM. He confirmed the cooling coil valve on AHU-3E is showing 100% open but not achieving target temps. Actuator making clicking noise - possible mechanical failure. See bms-alerts.pdf for full diagnostic output. Temporary workaround: Increased airflow to adjacent zones to compensate. Building Manager notified of potential parts order needed. Checking vendor availability for Belimo actuator replacement.

Case Intake Completed 3 hours ago

Instructions

Receive and log the incoming service request.

Create case from request
Verify requester information
Capture initial complaint details

Case FM-2024-0847 created from incoming request.

The temperature in our area has been uncomfortable since this morning. It feels like the AC isn't working at all. Can someone please look into this?

Triage & Prioritization Completed 2.5 hours ago

Instructions

Assess urgency and assign appropriate priority level.

Classify issue type
Assess business impact
Set priority level

Case classified as HVAC comfort issue in Zone 3-East. Setting priority to HIGH due to executive offices in affected area and multiple occupant complaints. Routing to facilities team for immediate assessment.

Initial Assessment Completed 1.5 hours ago

Instructions

Verify the reported issue and gather initial diagnostics from the BMS.

Review BMS alerts for Zone 3-East bms-alerts.pdf
Confirm temperature anomaly with sensors
Check recent maintenance history maintenance-log.xlsx

Detected temperature anomaly in Zone 3-East. Current reading is 78°F vs setpoint of 70°F. Checking BMS alerts and sensor data now.

Pulling maintenance history for AHU-3E. Last service was October 15th - routine filter replacement. No prior issues with cooling coil valve reported.

I've analyzed the BMS data for Zone 3-East. The supply air temperature has been running 8°F above setpoint since 6:45 AM. The issue appears to be related to AHU-3E's cooling coil valve, which is showing 100% open but not achieving target temps. I recommend dispatching a technician to inspect the valve actuator.

On-Site Inspection Started 1 hour ago

Instructions

Dispatch technician to inspect the AHU and identify root cause.

Schedule technician dispatch
Inspect AHU-3E unit
Document findings with photos inspection-report.pdf

Dependencies 4/20

Check supply air temperature 3/3 Verify actuator control signal 2/4 Measure differential pressure across filter 0/2 Verify return air flow rate 2/2 Inspect fan belt tension 0/3 Check valve linkage alignment 1/3 Verify VFD frequency output 1/2 Inspect cooling coil condition 4/4 Check condensate drain line 0/2 Inspect damper operation 0/4 Test outdoor air sensor 1/3 Test chilled water valve operation 5/5 Verify mixed air temperature 0/2 Check economizer controls 0/5 Inspect heating coil 2/4 Verify BMS communication 0/3 Check discharge air setpoint 1/2 Test zone temperature sensors 0/6 Inspect ductwork insulation 0/3 Check refrigerant pressure levels 0/4

Technician dispatch confirmed. Mike Torres assigned and en route. I've also notified the occupants on Floor 3 that a technician is responding to the comfort issue.

Thanks for the analysis. I'm heading to Building A now. Will inspect the cooling coil valve and actuator on AHU-3E. ETA 30 minutes.

On site now. Initial visual inspection shows the cooling coil looks fine, but the valve actuator is making a clicking noise. Going to check the linkage and control signal next.

Repair Planning Planned

Instructions

Create repair plan and procure necessary parts.

Identify required parts
Check parts inventory
Order parts if needed purchase-order.pdf

Repair Execution Planned

Instructions

Complete necessary repairs to restore system operation.

Perform repair work
Replace faulty components
Document work performed

Testing & Verification Planned

Instructions

Verify system is operational and performing to specification.

Test system operation
Verify temperature control
Monitor for 30 minutes

Closeout Planned

Instructions

Confirm resolution with requester and update records.

Verify comfort levels restored
Get sign-off from requester
Update asset records asset-update.json

Emergency Exit Audit - All Buildings

Stages

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